305.254.8995

Miami Area Property and Association Management

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What we do as your property manager:

Administrative/Management

  • Architectural Modifications:  Provide forms and procedures to owners who wish to     perform any modification requiring prior Board of Directors’ approval.
  • Amendments:  Assist Board of Directors and Legal Counsel into amending the Governing documents of the Association and implementing any new regulations thereafter.
  • Annual Meetings:  Assist Legal Counsel in preparation of the Association’s Annual Meeting as per Governing Documents.
  • Bidding of Contracts:  Provide bidding services to the Association as per work specification.
  • Board Meeting Minutes: Minutes for the monthly Board of Directors meeting will be recorded and filed.
  • Building Enforcement Violations: Receive and act upon any Building Enforcement Violations assessed to the community.
  • Fire Department Violations:  Receive and act upon any violation assessed to the community to avoid fines and citations.
  • Inspections of Property:  Make regular, planned and unplanned visits to the property according to the Management Agreement. Written recommendations will be submitted with monthly management report.
  • Insurance:  Assist the Board of Directors and/or their Insurance Committee with their annual insurance bidding.
  • Licensed Manager: Provide roving or an onsite State Licensed Association Managers and secretarial services.
  • Maintenance Personnel:  Provide guidance, management and supervision to all Association employees according to the mutually agreed upon guidelines.
  • Management Report: A monthly management report is included with meeting package as to highlight the events that have transpired during the course of the month.
  • Mass Mailings: Prepare and send to each owner community updates and/or documents affecting the Community.
  • Meetings: Attendance at all Board of Directors' meeting with appropriate meeting package.
  • Notary Services: Offered at no additional charge notary services to our Associations.

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Accounting/ Bookkeeping

Financial reports are prepared monthly and include, but are not limited to the following:

  • Accounts Payable:  Record invoices and prepare checks from appropriate account item.
  • Accounts Receivable:  Bill, collect and deposit maintenance assessments and other charges.
  • Budgets: Prepare preliminary budgets for the Board of Directors’ review and coordinate with Association’s CPA the budget meeting as per Governing Documents.
  • Delinquent Accounts:  Provide monthly delinquent report to Board of Directors.
  • Demand Letters:  Mail demand letters to owners past due on their accounts as per Governing Documents or at Board of Directors’ decision. Then forward information to Association’s legal counsel.
  • Financial Statements:  Prepare monthly/quarterly financial statements including Balance Sheet, Income/Expense Statement, General Ledger Detail, Trial Balance, Accounts Receivable Report, Aged Report, Bank Reconciliation and Bank Statements.
  • Income Taxes:  Professional Management will provide to and coordinate with the Association’s CPA in the filing of the Association’s State and Federal income taxes.
  • Liens:  Provide to the Association’s Attorney documentation to ensure proper filing of liens, monitor on a monthly basis accounts held by legal counsel. All delinquent accounts are flagged in order to ensure that the legal process is uninterrupted.
  • Lockbox Processing payment Facility
  • Payment options: check, ACH/direct debit, credit card, e-check, Electronic on-site deposit
  • Reserve Transfers:  Make monthly transfer into Reserve Account.
  • Special Assessments:  Coordinate, bill, collect, monitor and account properly any Special Assessments that the Association may have throughout the year.
  • Year- End Financial Statements:  Facilitate to the Association’s independent CPA documents a personnel to complete the required type of financial statement.

Miami Area Information

Miami Property Managers

In addition to such annual festivals like Calle Ocho Festival and Carnaval Miami, Miami is home to many entertainment venues, theaters, museums, parks and performing arts centers. The newest addition to the Miami arts scene is the Adrienne Arsht Center for the Performing Arts, the second-largest performing arts center in the United States after the Lincoln Center in New York City, and is the home of the Florida Grand Opera. Within it are the Ziff Ballet Opera House, the center's largest venue, the Knight Concert Hall, the Carnival Studio Theater and the Peacock Rehearsal Studio. The center attracts many large-scale operas, ballets, concerts, and musicals from around the world and is Florida's grandest performing arts center. Other performing arts venues in Miami include the Gusman Center for the Performing Arts, Coconut Grove Playhouse, Colony Theatre, Lincoln Theatre, New World Center, Actor's Playhouse at the Miracle Theatre, Jackie Gleason Theatre, Manuel Artime Theater, Ring Theatre, Playground Theatre, Wertheim Performing Arts Center, the Fair Expo Center and the Bayfront Park Amphitheater for outdoor music events. Source From Wikipedia