Miami Area Property and Association Management

Let Us Manage Your Assocition

What we do as your property manager:


  • Architectural Modifications:  Provide forms and procedures to owners who wish to     perform any modification requiring prior Board of Directors’ approval.
  • Amendments:  Assist Board of Directors and Legal Counsel into amending the Governing documents of the Association and implementing any new regulations thereafter.
  • Annual Meetings:  Assist Legal Counsel in preparation of the Association’s Annual Meeting as per Governing Documents.
  • Bidding of Contracts:  Provide bidding services to the Association as per work specification.
  • Board Meeting Minutes: Minutes for the monthly Board of Directors meeting will be recorded and filed.
  • Building Enforcement Violations: Receive and act upon any Building Enforcement Violations assessed to the community.
  • Fire Department Violations:  Receive and act upon any violation assessed to the community to avoid fines and citations.
  • Inspections of Property:  Make regular, planned and unplanned visits to the property according to the Management Agreement. Written recommendations will be submitted with monthly management report.
  • Insurance:  Assist the Board of Directors and/or their Insurance Committee with their annual insurance bidding.
  • Licensed Manager: Provide roving or an onsite State Licensed Association Managers and secretarial services.
  • Maintenance Personnel:  Provide guidance, management and supervision to all Association employees according to the mutually agreed upon guidelines.
  • Management Report: A monthly management report is included with meeting package as to highlight the events that have transpired during the course of the month.
  • Mass Mailings: Prepare and send to each owner community updates and/or documents affecting the Community.
  • Meetings: Attendance at all Board of Directors' meeting with appropriate meeting package.
  • Notary Services: Offered at no additional charge notary services to our Associations.

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Accounting/ Bookkeeping

Financial reports are prepared monthly and include, but are not limited to the following:

  • Accounts Payable:  Record invoices and prepare checks from appropriate account item.
  • Accounts Receivable:  Bill, collect and deposit maintenance assessments and other charges.
  • Budgets: Prepare preliminary budgets for the Board of Directors’ review and coordinate with Association’s CPA the budget meeting as per Governing Documents.
  • Delinquent Accounts:  Provide monthly delinquent report to Board of Directors.
  • Demand Letters:  Mail demand letters to owners past due on their accounts as per Governing Documents or at Board of Directors’ decision. Then forward information to Association’s legal counsel.
  • Financial Statements:  Prepare monthly/quarterly financial statements including Balance Sheet, Income/Expense Statement, General Ledger Detail, Trial Balance, Accounts Receivable Report, Aged Report, Bank Reconciliation and Bank Statements.
  • Income Taxes:  Professional Management will provide to and coordinate with the Association’s CPA in the filing of the Association’s State and Federal income taxes.
  • Liens:  Provide to the Association’s Attorney documentation to ensure proper filing of liens, monitor on a monthly basis accounts held by legal counsel. All delinquent accounts are flagged in order to ensure that the legal process is uninterrupted.
  • Lockbox Processing payment Facility
  • Payment options: check, ACH/direct debit, credit card, e-check, Electronic on-site deposit
  • Reserve Transfers:  Make monthly transfer into Reserve Account.
  • Special Assessments:  Coordinate, bill, collect, monitor and account properly any Special Assessments that the Association may have throughout the year.
  • Year- End Financial Statements:  Facilitate to the Association’s independent CPA documents a personnel to complete the required type of financial statement.

Miami Area Information

Miami Property Managers

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